What it is
The closing meeting is held before the draft report. The aim is to agree on the facts and to hear management’s view, not to negotiate the rating. This template gives an agenda with timings and a record of the discussion by finding, factual corrections, actions agreed and next steps.
It leaves room for open points so nothing is lost between the meeting and the draft.
When to use it
- At the end of fieldwork, before issuing a draft report.
- When a finding is disputed.
- To keep a record that management saw the findings.
What’s inside
- Attendees and agenda with time plan
- Discussion table by finding
- Actions agreed, open points and next steps
- Sign-off
Standard cited
This template follows IIA Global Internal Audit Standards (2024). It is written in our own words, except for phrases the standard requires the document to contain, with [bracketed placeholders] for client details, amounts in USD and dates as MM/DD/YYYY. Check it against the current standard and your firm’s methodology before use.
Questions
Can management change the rating?
Management can correct facts and give its view. The rating follows the criteria and the evidence, and internal audit decides it.
Who keeps the minutes?
A member of the audit team, who circulates them within a few days so that corrections can be made before the draft report.
Related templates
- Internal Audit Report Template
- Management Action Plan Response Form
- Internal Audit Engagement Notification Memo
- Audit Finding Sheet (5 Cs)
Last updated 11/05/2026. All free templates.