Statutory Registers Format — MGT-1, CHG-7, MBP-2, MBP-4 Templates (Word)

The registers every company must maintain under the Companies Act, 2013, each as a ready-to-fill headed table — members (MGT-1), directors & KMP (s. 170), charges (CHG-7), loans and investments (MBP-2), related-party contracts (MBP-4) and share transfers.

Free · CORAA original — SA-aligned

Updated 29 Jul 2026

Core registers

MGT-1, s.170 directors & KMP, CHG-7, MBP-2, MBP-4

Kept at

Registered office (s. 94 relaxation by special resolution)

MBP-2 / MBP-4 discipline

Placed before the next board meeting and signed

Inspection

Open to members; certain registers to any person

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Statutory Registers Format — MGT-1, CHG-7, MBP-2, MBP-4 Templates

31 July 2026

STATUTORY REGISTERS PACK

[Registers required under the Companies Act, 2013 — maintained at the registered office]

{{company_name}} | CIN: {{cin}}

Registered office: {{registered_office}}

Financial year ended: {{fy_end}} | Register pack printed on: 31 July 2026

1. Register of Members — Form MGT-1 [s. 88(1)(a), Rule 3 of the Companies (Management and Administration) Rules, 2014]

Folio no.	Name / joint holders	Address / PAN / e-mail	Date of becoming member	Shares held (nos. / distinctive nos.)	Consideration & date of allotment / transfer	Date of cessation
____________	____________	____________	____________	____________	____________	____________
____________	____________	____________	____________	____________	____________	____________

Declarations of beneficial interest under s. 89 (Forms MGT-4 / MGT-5 received; company files MGT-6) are noted against the relevant folio in this register.

2. Register of Directors and Key Managerial Personnel and Their Shareholding [s. 170(1) — no form prescribed]

Name	DIN / PAN	Designation	Date of appointment	Date of cessation	Securities held in the company / its holding, subsidiary or associate	Date & price of acquisition / disposal
____________	____________	____________	____________	____________	____________	____________
____________	____________	____________	____________	____________	____________	____________

3. Register of Charges — Form CHG-7 [s. 85, Rule 10(1) of the Companies (Registration of Charges) Rules, 2014]

Charge ID	Date of creation / modification	Charge holder	Amount secured (₹)	Property charged	Terms & conditions	Date of satisfaction
____________	____________	____________	____________	____________	____________	____________
____________	____________	____________	____________	____________	____________	____________

4. Register of Loans, Guarantees, Security and Acquisitions — Form MBP-2 [s. 186(9), Rule 12 of the Companies (Meetings of Board and its Powers) Rules, 2014]

Date	Name of body corporate / person	Nature (loan / guarantee / security / investment)	Amount (₹)	Purpose	Rate of interest	Date of board / special resolution	Date of repayment / realisation
____________	____________	____________	____________	____________	____________	____________	____________
____________	____________	____________	____________	____________	____________	____________	____________

5. Register of Contracts or Arrangements in Which Directors Are Interested — Form MBP-4 [s. 189, Rule 16 of the Companies (Meetings of Board and its Powers) Rules, 2014]

Date of contract	Name of party	Name of interested director & nature of interest	Nature of contract (s. 184(2) / s. 188)	Principal terms & value (₹)	Date of board approval	Signature
____________	____________	____________	____________	____________	____________
____________	____________	____________	____________	____________	____________

6. Register of Share Transfers [no statutory form under the 2013 Act — maintained as secretarial practice]

Transfer sl. no.	Date of board approval	Transferor (folio)	Transferee (folio)	No. of shares & distinctive nos.	Certificate no(s).	Consideration (₹)
____________	____________	____________	____________	____________	____________	____________
____________	____________	____________	____________	____________	____________	____________

Drafting hint: also maintain, where the events exist — Form MGT-3 (foreign register of members), Form SH-2 (renewed / duplicate share certificates), Form SH-3 (sweat equity shares), Form SH-6 (employee stock options), Form SH-10 (buy-back) and Form MBP-3 (investments not held in the company's own name, s. 187).
Drafting hint: registers are kept at the registered office; the register of members may be kept at another place in India where more than one-tenth of the members reside, if approved by special resolution — s. 94(1).
Drafting hint: entries in MBP-2 and MBP-4 are to be placed before the next board meeting and signed by all directors present — keep the signature column live, it is the first thing a secretarial auditor checks.

For {{company_name}}

_______________________________

Director / Company Secretary

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What’s inside

An excerpt from the template.

STATUTORY REGISTERS PACK

[Registers required under the Companies Act, 2013 — maintained at the registered office]

Financial year ended: ___ | Register pack printed on: ___

1. Register of Members — Form MGT-1 [s. 88(1)(a), Rule 3 of the Companies (Management and Administration) Rules, 2014]

↑ Excerpt only — the full template is what you download as Word

About this template

What you’re downloading, and when to use it.

This template follows the format published by the Institute of Chartered Accountants of India (ICAI) in the AASB Audit Working Paper Templates (June 2023), the authoritative reference for Indian statutory-audit documentation. Fill in your firm’s letterhead and the engagement details on the form above, click Download Word file, and you’ll get a fully formatted .docx ready to use.

Everything is generated in your browser and on a stateless API endpoint — no account, nothing stored on our servers. We’ll ask for a work email once before your first download so we can send you the file and the occasional relevant update; after that, downloads on this device are instant. Edit freely in Word, Google Docs or Pages before sending to your client.

Common questions

FAQs.

Which statutory registers must every company maintain?

The core set: register of members in Form MGT-1 (s. 88, Rule 3 of the Management and Administration Rules), register of directors and KMP and their shareholding (s. 170 — no form prescribed), register of charges in Form CHG-7 (s. 85, Rule 10(1) of the Registration of Charges Rules), register of loans / guarantees / security / investments in Form MBP-2 (s. 186(9)), and register of contracts in which directors are interested in Form MBP-4 (s. 189). Event-based registers include MGT-2 (debenture holders), MGT-3 (foreign register), SH-2 (renewed / duplicate certificates), SH-3 (sweat equity), SH-6 (ESOP), SH-10 (buy-back) and MBP-3 (investments not held in own name).

Is there a prescribed form for the register of share transfers?

No. The Companies Act, 2013 does not prescribe a form for a transfer register (the 1956-era register lapsed with the old Act). The legal record of a transfer is the updated register of members in MGT-1 plus the endorsed certificate; a separate transfer register remains standard secretarial practice because it gives a chronological audit trail of lodgement, board approval and endorsement, which this pack provides as a headed table.

Where must the registers be kept, and can they be electronic?

Registers are kept at the registered office. Under s. 94(1), the register of members and related indices / returns may be kept at any other place in India where more than one-tenth of the members entered in the register reside, if approved by a special resolution. Companies may maintain the records in electronic form under s. 120 read with the Management and Administration Rules — most secretarial teams maintain these tables digitally and print for inspection.

What is the discipline around MBP-2 and MBP-4 entries?

Entries in the MBP-2 register (s. 186(9) — every loan, guarantee, security and acquisition) and the MBP-4 register (s. 189 — contracts in which directors are interested u/s 184(2) / 188) must be made promptly, placed before the next board meeting, and the MBP-4 must be signed by all directors present at that meeting. These signatures are among the first items a secretarial auditor tests, so keep the signature columns current.

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