Board Meeting Minutes Format — SS-1 Compliant Template
MINUTES OF THE {{meeting_number}} MEETING OF THE BOARD OF DIRECTORS OF {{company_name}}
CIN: {{cin}} | Registered Office: {{registered_office}}
Held on {{meeting_date}} at {{meeting_place}}, commencing at {{meeting_start_time}} and concluding at {{meeting_end_time}}.
PRESENT
| Sl. | Name of director | DIN | Category | Mode of attendance |
|---|
| 1 | {{chairman_name}} | ____________ | Director — Chairman | In person |
| 2 | ____________ | ____________ | Director | In person / video conferencing |
| 3 | ____________ | ____________ | Director | In person / video conferencing |
In attendance: ____________ [Company Secretary / invitees, with capacity].
1. CHAIRMAN
{{chairman_name}} took the Chair. The Chairman welcomed the directors and, with their consent, called the meeting to order.
2. QUORUM
The Chairman noted that the requisite quorum of one-third of the total strength of the Board or two directors, whichever is higher, as required under Section 174 of the Companies Act, 2013, was present throughout the meeting, and declared the meeting validly constituted. Directors participating through video conferencing were counted for quorum in accordance with Rule 3 of the Companies (Meetings of Board and its Powers) Rules, 2014.
3. LEAVE OF ABSENCE
Leave of absence was granted to ____________ (DIN: ____________), who had expressed inability to attend the meeting. [Delete if all directors were present.]
4. MINUTES OF THE PREVIOUS MEETING
The minutes of the previous ({{meeting_number}} minus one) meeting of the Board held on ____________, as entered in the minutes book, were placed before the meeting and noted.
5. DISCLOSURE OF INTEREST BY DIRECTORS [Section 184]
The notices of disclosure of interest received from the directors in Form MBP-1 under Section 184(1) of the Companies Act, 2013, and the intimations of non-disqualification in Form DIR-8 under Section 164(2), were placed before the meeting and noted. It was noted that no director was interested in any item of business at this meeting, except as disclosed [state item and name — the interested director did not participate in the discussion or vote on the item, per Section 184(2)].
6. ____________ [ITEM OF BUSINESS — one heading per item]
The Chairman informed the Board that ____________ [background of the item in one or two sentences]. After discussion, the Board passed the following resolution:
"RESOLVED THAT ____________ [operative text of the resolution].
RESOLVED FURTHER THAT ____________ [authorisation to a director / officer to give effect]."
The resolution was passed unanimously / by majority. [Where a director dissents or does not concur, record his or her name against the item — Section 118(4) and SS-1 require the names of dissenting or non-concurring directors to appear in the minutes.]
7. ANY OTHER BUSINESS AND CONCLUSION
There being no other business, the meeting concluded at {{meeting_end_time}} with a vote of thanks to the Chair.
- SS-1 checklist: minutes must be entered in the minutes book within 30 days of the conclusion of the meeting; pages of the minutes book consecutively numbered and each minute serially numbered; draft minutes circulated to all directors within 15 days of the meeting for comments.
- Signing: the minutes are signed and dated by the Chairman of the meeting or the Chairman of the next meeting, who initials each page and signs the last page.
Date of entry in the minutes book: ____________
_______________________________
{{chairman_name}}
Chairman
Date of signing: ____________
Place: __________________
