Board Resolution for GST Registration — Authorised Signatory Format 2026 (Word)

The three-part proof of appointment the GST portal asks a company for in 2026 — board resolution, Declaration for Authorised Signatory and the signatory's acceptance — in the wording of FORM GST REG-01.

Free · CORAA original — SA-aligned

Updated 1 Oct 2026

Needed for

FORM GST REG-01 — proof of appointment of authorised signatory

Three parts

Resolution + Declaration + Acceptance

Change of signatory

FORM GST REG-14 within 15 days (Rule 19)

Upload limit (2026)

PDF / JPEG up to 1 MB; photo up to 100 KB

Share this template

Engagement details

The client and period this document is for.

Company name

CIN

Registered office address

Date of Board meeting

Place / venue of meeting

Director / CS certifying the copy

The director or company secretary who signs the certified true copy.

Authorised signatory — Name

Authorised signatory — Designation

Authorised signatory — PAN

State(s) of registration

GSTIN

For a new registration write "applied for".

Live preview

11 required fields left to fill

Board Resolution for GST Registration — Authorised Signatory Format 2026

PART I — CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF {{company_name}} HELD ON {{meeting_date}} AT {{meeting_place}}

CIN: {{cin}}

Registered Office: {{registered_office}}

AUTHORISED SIGNATORY FOR GOODS AND SERVICES TAX

"RESOLVED THAT {{signatory_name}}, {{signatory_designation}} of the company (PAN: {{signatory_pan}}), be and is hereby appointed as the Authorised Signatory of the company under the Central Goods and Services Tax Act, 2017, the Integrated Goods and Services Tax Act, 2017 and the State / Union Territory Goods and Services Tax Acts, in respect of the registration(s) of the company in {{gst_state}} (GSTIN: {{gstin}}), and is authorised, for and on behalf of the company:

to sign, verify and submit the application for registration in FORM GST REG-01 and applications for amendment, cancellation or revocation of cancellation of registration, and to act as the Primary Authorised Signatory of the company on the GST common portal;
to sign and furnish returns and statements, including FORM GSTR-1, FORM GSTR-3B and the annual return, and to make payment of tax, interest, penalty, fee or any other amount through the electronic cash and credit ledgers;
to sign and file refund applications, letters of undertaking and bonds, e-way bill and e-invoice registrations and declarations;
to receive, and to sign and file replies to, notices, intimations and summons; to attend proceedings; and to sign and file appeals, applications for rectification and applications for advance ruling;
to register and use his / her digital signature certificate and electronic verification on the GST common portal for the purposes aforesaid; and
to appoint chartered accountants, advocates or other authorised representatives to appear on behalf of the company, and generally to do all acts, deeds and things necessary for or incidental to the above.

RESOLVED FURTHER THAT all acts done by the said Authorised Signatory in relation to the above shall be binding on the company; that {{chairman_name}}, director, be and is hereby authorised to sign, on behalf of the Board, the Declaration for Authorised Signatory in the form required for the application for registration; and that this authority shall remain in force until revoked by the Board and the revocation is given effect to on the GST common portal.

RESOLVED FURTHER THAT the authority, if any, earlier granted to ____________ as Authorised Signatory under the said Acts stands revoked with effect from ____________ [delete if this is the first appointment], and that a certified copy of this resolution be furnished to the GST authorities."

Certified that the above is a true copy of the resolution passed at the meeting of the Board of Directors of the company held on {{meeting_date}}, duly recorded in the minutes book of the company, and that the same is in force as on date.

For {{company_name}}

_______________________________

Director / Company Secretary

DIN / Membership No.: ____________

Place: __________________ Date: ____________

PART II — DECLARATION FOR AUTHORISED SIGNATORY

[In the format given in FORM GST REG-01 — separate for each signatory]

I / We, {{chairman_name}} and ____________, being the Managing Director / whole-time Director(s) / Director(s) of {{company_name}}, hereby solemnly affirm and declare that {{signatory_name}}, {{signatory_designation}}, is hereby authorised, vide resolution no. ____________ dated {{meeting_date}} (copy submitted herewith), to act as an authorised signatory for the business {{gstin}} — {{company_name}}, for which application for registration is being filed under the Act. All his / her actions in relation to this business will be binding on me / us.

Sl.	Full name	Designation / Status	Signature
1	{{chairman_name}}	Director
2	____________	Director

Signature of the person competent to sign: _______________________________

Name: {{chairman_name}} Designation / Status: Director

(Name of the business entity: {{company_name}})

PART III — ACCEPTANCE AS AN AUTHORISED SIGNATORY

I, {{signatory_name}}, hereby solemnly accord my acceptance to act as authorised signatory for the above referred business, and all my acts shall be binding on the business.

Signature of Authorised Signatory: _______________________________

Name: {{signatory_name}}

Designation / Status: {{signatory_designation}}

Place: __________________ Date: ____________

Upload: scan Parts I to III into one file and upload it as the proof of appointment in the Authorised Signatory tab of the registration application. The GST portal accepts PDF or JPEG up to 1 MB for the proof of appointment, and a photograph of the signatory up to 100 KB.
For a new registration the GSTIN is not yet allotted — write 'applied for' against GSTIN and name the State. A company registered in several States on one PAN needs the signatory added in each State's registration; one resolution listing all the States is enough.
Drafting hint: strike out the limbs the Board does not wish to confer. Many companies keep refunds and appeals with a director and give a finance executive only the returns and payments limbs.
Drafting hint: keep the signatory's mobile number and e-mail under the company's control. They are the portal login contact, and changing them later needs online verification through the portal.

Free · Standard resource form required · Firm data stays in your browser

What’s inside

An excerpt from the template.

PART I — CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF _ HELD ON _ AT ___

AUTHORISED SIGNATORY FOR GOODS AND SERVICES TAX

"RESOLVED THAT ___, ___ of the company (PAN: ___), be and is hereby appointed as the Authorised Signatory of the company under the Central Goods and Services Tax Act, 2017, the Integrated Goods and Services Tax Act, 2017 and the State / Union Territory Goods and Services Tax Acts, in respect of the registration(s) of the company in ___ (GSTIN: ___), and is authorised, for and on behalf of the company:

to sign, verify and submit the application for registration in FORM GST REG-01 and applications for amendment, cancellation or revocation of cancellation of registration, and to act as the Primary Authorised Signatory of the company on the GST common portal;
to sign and furnish returns and statements, including FORM GSTR-1, FORM GSTR-3B and the annual return, and to make payment of tax, interest, penalty, fee or any other amount through the electronic cash and credit ledgers;
to sign and file refund applications, letters of undertaking and bonds, e-way bill and e-invoice registrations and declarations;
to receive, and to sign and file replies to, notices, intimations and summons; to attend proceedings; and to sign and file appeals, applications for rectification and applications for advance ruling;
to register and use his / her digital signature certificate and electronic verification on the GST common portal for the purposes aforesaid; and

↑ Excerpt only — the full template is what you download as Word

About this template

What you’re downloading, and when to use it.

This template follows the format published by the Institute of Chartered Accountants of India (ICAI) in the AASB Audit Working Paper Templates (June 2023), the authoritative reference for Indian statutory-audit documentation. Fill in your firm’s letterhead and the engagement details on the form above, click Download Word file, and you’ll get a fully formatted .docx ready to use.

Everything is generated in your browser and on a stateless API endpoint — no account, nothing stored on our servers. We’ll ask for a work email once before your first download so we can send you the file and the occasional relevant update; after that, downloads on this device are instant. Edit freely in Word, Google Docs or Pages before sending to your client.

Common questions

FAQs.

Is a board resolution required for GST registration of a private limited company in 2026?

Yes. FORM GST REG-01 requires, for each authorised signatory named in the application, an authorisation or a copy of the resolution of the Board of Directors, filed in a set format: a "Declaration for Authorised Signatory" signed by the directors, citing the resolution number and date, and an "Acceptance as an authorised signatory" signed by the appointee. The scanned set is uploaded as the proof of appointment in the Authorised Signatory tab — PDF or JPEG, up to 1 MB. This template gives all three parts in one document.

Who can be the authorised signatory for GST for a company?

Any person the Board authorises — a director, the CFO, the company secretary or an employee. Rule 26(2)(c) of the CGST Rules, 2017 says a company's documents are signed by its chief executive officer or its authorised signatory, so the signatory need not be a director. The portal lets a company add up to ten authorised signatories and one of them is marked as the Primary Authorised Signatory, whose mobile number and e-mail receive the OTPs and notices. Choose someone who holds a digital signature certificate: the GST portal's own guide says signing with DSC is mandatory for companies and LLPs.

How do you change the authorised signatory in GST?

Pass a fresh Board resolution and file an amendment in FORM GST REG-14 within 15 days of the change (Rule 19(1) of the CGST Rules, 2017). The resolution should revoke the outgoing signatory's authority by name and date and appoint the new one; upload it with the new declaration and acceptance. A change of authorised signatory is not one of the fields that need the proper officer's approval — those are the legal name, the address of a place of business, and the addition or deletion of directors and other persons responsible for the business — so the registration stands amended on submission. A change of the signatory's mobile number or e-mail is carried out only after online verification on the portal.

What is the difference between an authorised signatory and an authorised representative in GST?

The authorised signatory acts as the company on the portal — signs the registration application, files returns and replies, makes payments. The authorised representative is the professional who appears for the company before a GST officer or appellate authority, such as a chartered accountant, advocate or GST practitioner; the registration application has a separate Authorised Representative tab for this. A consultant who files returns from the company's login is acting under the authorised signatory's credentials, so the Board should decide deliberately whose DSC and mobile number are on the portal.

Can one board resolution cover GST registrations in more than one State?

Yes. A single resolution can appoint the same person as authorised signatory for the company's registrations in several States — list each State and GSTIN in the resolution. The upload is made separately in each State's registration, and the REG-01 declaration is drawn up separately for each signatory, so prepare one declaration per signatory and reuse the certified resolution.