CORAA

Shareholding Pattern Format for a Private Company (Word)

A company-prepared table of members — shares held, class, paid-up amount, percentage, folio and category — for a private or unlisted company. Signed by the company, not a CA certificate.

Free · CORAA original — SA-aligned
Updated 26 Sept 2026
Prepared by
The company (director / company secretary)
Columns
Member, folio, class, shares, paid-up, %, category
Need a CA-signed version
Use the shareholding pattern certificate
Source
Register of members (Section 88)
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Engagement details
The client and period this document is for.
Assets
Leave any line blank if it doesn't apply — the total only adds up what's filled in.
What’s inside

An excerpt from the template.

SHAREHOLDING PATTERN

Face value per share: Rs. ___. Paid-up amount above is shown as shares held multiplied by face value, which assumes the shares are fully paid; adjust for partly paid shares or a premium.

This statement is prepared by the company from its register of members. It is not a CA certificate and does not address significant beneficial ownership under Section 90 of the Companies Act, 2013. Reconcile to the register of members before use.

↑ Excerpt only — the full template is what you download as Word
About this template

What you’re downloading, and when to use it.

This template follows the format published by the Institute of Chartered Accountants of India (ICAI) in the AASB Audit Working Paper Templates (June 2023), the authoritative reference for Indian statutory-audit documentation. Fill in your firm’s letterhead and the engagement details on the form above, click Download Word file, and you’ll get a fully formatted .docx ready to use.

Everything is generated in your browser and on a stateless API endpoint — no account, nothing stored on our servers. We’ll ask for a work email once before your first download so we can send you the file and the occasional relevant update; after that, downloads on this device are instant. Edit freely in Word, Google Docs or Pages before sending to your client.

Common questions

FAQs.

What is the difference between this format and the shareholding pattern certificate?
This is the company's own table of members with folio, class, paid-up amount, percentage and category, signed by a director or the company secretary. The shareholding pattern certificate is issued by a Chartered Accountant, with a UDIN, when a bank, tender or counterparty wants an independent certification.
Does a private company have to publish a shareholding pattern?
Not in the way a listed company does under SEBI LODR. A private company keeps its register of members under Section 88 of the Companies Act, 2013, and a statement like this is usually prepared for due diligence, lenders, investors or the board file.
What if the percentages do not add to 100?
Either some members are missing from the six rows shown, or the total shares figure differs from the register of members. Reconcile with the cross-check row before signing.
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